Allison Hutton

How to Reduce Stress for Employees by Using Technology

In today’s business climate, heavy workloads and outside factors often put significant mental and physical strain on employees.

As an employer, you may be wondering how to reduce stress for your workforce. While you want high levels of quality and productivity within your company, offering employees the ability to manage large workloads is also a priority. Technology is a good first step toward that end — but how can technology become an effective tool in the workplace?

Telemedicine

It’s inevitable that your employees will occasionally get sick. However, time away from the office lessens productivity and can make your sick employees stressed about completing their workloads. Telemedicine eases this concern.

Telemedicine allows an employee to receive a consultation with a physician via different technology platforms, like a video chat through your phone, tablet or computer, according to the American Telemedicine Association. The doctor is then able to prescribe medication directly through the employee’s pharmacy. Oftentimes, telemedicine is bundled in with your company’s health benefits.

Unlike a traditional doctor visit, there’s no waiting, no exposure to other sick people and you’re not away from the office for long. Additionally, the use of telemedical services lessens the costs associated with visits to a primary care doctor, decreasing health care costs for everyone involved.

Providing employees with resources to assist in stress relief and workload management shows that you, as an employer, care about the well-being of your staff. Responsible use of technology in the workplace is an opportunity to offer employees stress management techniques that will work for each individual.

Collaborative Technology

While many believe the abundance of technology is just a burden, using it positively can help manage workloads and combat stress. In fact, according to panelists at the Harvard Stress Forum, developers recognize that creativity and mindfulness increase when technology is used properly in the workplace.

Investigating services and applications that allow employees to seamlessly communicate with colleagues and external clients is a great way to keep employees up-to-speed on current projects and workloads, while keeping them out of their inbox. A study conducted by the McKinsey Global Institute shows that, on average, employees spend 28 percent of their workweek (more than 11 hours, for a 40 hour per week employee) reading and answering emails. Utilizing collaborative software — especially in conjunction with companion apps — will reduce this time significantly, and show employees how to reduce stress that’s associated with filtering through cluttered inboxes.

Collaborative, cloud-based applications, such as Podio, allows users to track changes and updates through multiple devices. These types of applications can significantly reduce employee “screen time,” while also removing the need to scroll through email chains in order to stay up to date on projects and tasks.

There are many collaborative applications available, and it’s important to recognize what features and benefits your company requires. Taking the initiative to incorporate time-saving measures, while also reducing employee tension, will go far toward maintaining an environment that promotes well-being and stress management.

Allison Hutton is an experienced writer, editor, communications professional, researcher and social media consultant. During her more than 15 years of communications and writing experience, Allison has worked with a variety of clients, from small-business owners to Fortune 500 companies. She has an M.S. in entertainment business, a B.A. in communication and lives in Pittsburgh, Pennsylvania, with her husband and four children.